"Workplace Efficiency That Works"
Print management, workflow automation, and seamless integrations with your accounting and legal systems - all in one powerful platform.
Three Quick Benefits
Recover Costs
Workflow Automation
Smart IT Management
“What Does Print Director Do?”
Print Director is workplace efficiency software that connects your printing, scanning, and document workflows with your business systems. Think of it as the smart hub that:
- Tracks printing, scanning, and phone usage across your organisation
- Controls access and enforces policies automatically
- Integrates with your accounting, legal, and business software
- Automates workflows from document creation to storage and billing
EXAMPLE: Law Firm Scenario
Before:
Junior attorney prints 200 pages for a client matter, scans documents manually, emails them, and admin manually enters print costs into the billing system. Takes 15 minutes.
After:
Attorney enters client code once. Print Director tracks pages, calculates cost, exports to billing system. Scanning sends documents directly to client folder. Takes 30 seconds.
Result: R250 recovered + 14.5 minutes saved per task
Recover Costs
What It Means: Stop losing money on printing. Know exactly what each print job costs and bill the right person, department, or client.
How It Helps You:
- Track colour vs black-and-white usage
- Charge students, clients, or departments automatically
- Set different pricing for different printers or paper size
- Export billing data to your accounting system
Perfect For: Professional services (legal, architecture), educational institutions, corporate departments
Workflow Integration
What It Means: Print Director works with what you already have - no need to replace your printers, servers, or phone systems.
How It Helps You:
- Connects with Active Directory (automatic user sync)
- Works with your existing MFPs (Konica Minolta, Lexmark, HP)
- Integrates with PBX phone systems for call tracking
- Scan workflows to email, OneDrive, SharePoint
- Print from mobile, tablets, or any device
Perfect For: Businesses with existing IT infrastructure who want better control without major changes
Smart IT Management
What It Means: Central control that eliminates repetitive IT tasks. Print Director handles driver deployment, queue management, and user setup automatically - so your IT team can focus on what matters.
How It Helps You:
- Auto-driver installation and configuration
- Print queue management without manual intervention
- Centralised user and printer control
- Offline operation (no constant support calls during network issues)
- Active Directory sync (automatic user updates)
- One dashboard for all locations and devices
Perfect For: IT managers tired of printer support tickets, multi-site organisations, teams with limited IT resources
Who Is It For?
FOR CORPORATE
Control Costs, Increase Accountability
Problems we solve:
- “We don’t know who’s printing what”
- “Colour printing costs are out of control”
- “Some printers are overused while others sit idle”
- “We can’t charge departments for their actual usage”
Key Features:
- Department-level cost tracking
- Follow-Me printing (print from anywhere, release at any printer)
- Automatic duplex and black-and-white enforcement
- Phone call tracking (PBX integration)
FOR PROFESSIONAL SERVICES
Billing Made Simple
Problems we solve:
- “Tracking client disbursements is a nightmare”
- “We lose billable printing costs every month”
- Manual time entry for print jobs wastes staff time”
Key Features:
- Matter/client code tracking
- Automatic disbursement exports to billing systems
- Print and phone call cost recovery
- No manual logging required
Industries: Legal firms, architecture firms, engineering consultancies
FOR EDUCATION
Recover Costs, Reduce Admin
Problems we solve:
- “Students print too much and we can’t recover costs”
- “Manual print charging creates long queues”
- “We don’t have visibility into print usage by department”
Key Features:
- Student account top-ups and quotes
- Secure release (students enter PIN to print)
- Department-level tracking for faculties
- Self-service print management
What's New?
Modern Web Interface
Access Print Director from any browser - no need to be at your desk. Manage users, view reports, and configure printers from your phone or tablet.
Enhanced Scan Workflows
New WebDAV integration means easier scanning to One Drive, SharePoint, and custom destinations. Set it up once, scan anywhere.
Better Mobile Printing
Enhanced support for AirPrint, Mopria, and Google Cloud Print. Your team can print from any device without driver hassles.
Advanced Security
Certificate validation for updates, secure print release, and role-based access control keep your documents safe.
Performance Improvements
Faster report generation, better offline mode, and optimised for Windows Server 2022 and SQL Server 2022.
How It Works
A Simple 3-Step Process
Step 1: Install
We install Print Director on your print server. It works with your existing printers and users.
Step 2: Configure
Set up rules, pricing, and access controls. We can help you get started or you can use our knowledge base.
Step 3: Track & Recover
Start seeing who prints what. Generate reports, enforce quotas, and recover costs automatically.
Trusted by South Africa's Leading Companies
AdvTech | Automobile Association | Aveng Group | Barloworld | Vodacom Group | Foschini Group | Assupol | Pick ‘n Pay | Waco Africa
Print Director tracks PBX systems such as the following:
